(How we use pupil information)

PLEASE ALSO REFER TO OUR FULL PRIVACY POLICY ATTACHED BELOW FOR FURTHER DETAILS

 

THE CATEGORIES OF PUPIL INFORMATION THAT WE COLLECT AND HOLD INCLUDE:

• Personal information (name and address etc)

• Characteristics (ethnicity, language and nationality etc)

• Attendance information (number attended, absences and absence reasons)

• Medical information

• Behavioural information

• Internal and external assessment data

• Photographs and CCTV images captured around school

 

WHY WE COLLECT AND USE THIS INFORMATION:

• Support pupil learning

• Monitor and report on pupil progress

• Provide appropriate pastoral care

• Protect pupil welfare

• Assess the quality of our services

• Administer admissions waiting lists

• Comply with the law regarding data sharing

THE LAWFUL BASIS ON WHICH WE USE THIS INFORMATION:

 

We collect and use pupil information to ensure that we have the contractual information necessary when your child becomes a pupil at our school and to meet our legal obligations regarding child protection.

 

STORING PUPIL DATA:

We hold pupil data for 25 years from date of birth.

 

WHO WE SHARE PUPIL INFORMATION WITH:

 

We routinely share pupil information with:

• schools that the pupils attend after leaving us

• the Department for Education (DfE) and Independent Schools Inspectorate (ISI)

We do not share information about our pupils with anyone without consent unless the law and regulatory requirements allow us to do so.

 

REQUESTING ACCESS TO YOUR PERSONAL DATA:

 

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, please contact dataprotection@iolmercy.org.uk.

 

You also have the right to:

• to ask us for access to information about you that we hold

• to have personal data rectified, if it is inaccurate or incomplete

• to request the deletion or removal of personal data where there is no compelling reason for its continued processing

• to restrict our processing of personal data (i.e. permitting its storage but no further processing)

• to object to direct marketing (including profiling) and processing for the purposes of scientific/historical research and statistics

• not to be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on individuals

   

If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance at dataprotection@iolmercy.org.uk. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/